The Productivity Guide: Time Management Strategies That Work

Many people want to know how to increase their productivity but what does this actually mean? A simple definition of productivity is just a way to measure efficiency. In the workplace, most people think about how much work can be produced within a certain time frame.

Perhaps a better definition would be defining productivity as making certain choices in certain ways that move us from being just busy to actually accomplishing tasks. Taking smart approaches on productivity can help people to systematize and better manage their lives so that they have more time to do what they want.

Simple Ways to Be More Productive Every Day

There are many ways that you can be more productive, but these simple steps can help you ensure that you’re building productivity habits daily.

  • Create a daily plan- instead of jumping into each day, spend a few minutes thinking about what you need to get done that day. This can be a list of things to do or simply one goal you want to accomplish. Purposeful planning will keep you on track
  • Prioritize tasks- Some tasks are more important than others. Break down your list of tasks into priority items and then plan out when you’re getting them done
  • Try chunking- this is a time management technique where you group together tasks that are similar and eliminate redundant work.
  • Conduct a habit audit- it’s a good idea to audit your daily patterns and look at which ones are beneficial and which ones are derailing your day. Try to focus on the beneficial habits and eliminate the time-wasting ones.

Manage Your Energy, Not Your Time

It can be easy to focus on getting tasks done but stressing about this can actually drain your energy levels. Instead, it may be better to manage your energy as a priority. After all, the energy that you have corresponds to how much you’re actually going to get done. You can improve your energy levels by taking regular breaks, getting away from your screens for a period of time, and making sure that you’re not focus on one task for too long.

Prepare the Night Before

Very few people are extremely efficient in the morning but if you’re ready for the day, you’re probably going to have a better one. Spend a few minutes the night before getting ready for the following day. This could be setting out your outfit, making sure you have all the items needed to go to work, and checking in on your schedule to ensure everything’s covered.

Turn Your Phone Off and Leave It In Another Room

Your phone can ruin productivity so if you don’t need it right at this minute, keep it away from you. If you’re worried about missing any important calls, put the sound on loud so you’ll be sure to hear them.

Sit Up or Stand Up

Your posture can play a large role in how well you’re getting work done. Make sure you sit up straight to keep your body at attention. If you find that this isn’t working for you, consider even standing up. Many people find that standing desks are great tools for them.

Use Special Tools

If you’re like most people today, you’re going to benefit from a number of tools to improve your productivity. Tools such as an interactive calendar and virtual task list are great tools to have on hand. What may be a huge benefit to you though mp3 to text transcription tool? The Audext.com site and app were created to transcribe audio files to text. Since most people can talk faster than they can type, this is a great option to limit your typing and improve your productivity.

Develop a “Pre-Game Routine” To Start Your Day

Before you start working, having a routine in place will help put you in a good frame of mind for having a good day. Some people have a routine of getting up, having breakfast, going for a run, and then starting the day. Your routine doesn’t have to be complicated but it should be a routine that gets you up and puts you in the right frame of mind to be working at your best every day.

Now that you have the basics of productivity down, you can use these tools to make your day more efficient and get the most out of every day.

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